Data protection 

Billmann Event GmbH is pleased with your visit to our website and your interest in us and our services. 

We take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the regulations of data protection law, particularly the General Data Protection Regulation (GDPR), and this data protection policy. 

 The controller within the meaning of data protection laws (Art. 4 No. 7 GDPR) is: 

 Billmann Event GmbH 
Bauhüttenstraße 8-12 
90441 Nuremberg  

 Tel.: +49 911 94 11 805 0 
info@billmann-event.de 

 What are personal data? 

Personal data are data about your person that make it possible to identify you. They include your last name, first name, address and e-mail address. Personal data can also be data from social networks such as Facebook, Twitter, Google, LinkedIn and other service providers. 

 In most cases, it is possible to use our website without disclosing your personal data. 

 In some cases, we need your name and address and other information in order to provide requested information or respond to your request. 

 In most cases, you do not have to disclose any personal data to visit our website. In some cases, we need your name and address and other information to be able to provide requested information or respond to your request. In these cases, you grant us your consent. We only store the data that you have automatically or voluntarily transmitted to us. 

 How are personal data processed? 

In some parts of our website, we offer you the chance to contact us or utilize certain services. We only store the personal data you transmit to us in these cases for the purpose for which you provided the data to us, such as processing your request or answering your questions. Your data will not be disclosed to third parties. 

 It can happen that third-party content such as videos from YouTube, maps from Google Maps, RSS feeds or graphs from other websites are integrated into our website. As a result, the providers of such content (referred to hereinafter as third-party providers) always detect the IP addresses of users. Without the IP address, they would not be able to send the content to the browser of each user. The IP address is therefore necessary for the presentation of this content. We endeavor to only use content from providers that only use the IP address for the purpose of delivering content. However, we have no influence on whether third-party providers store the IP address for statistical purposes, for example. 

 Services used: 

YouTube 

Google Maps 

Google Analytics 

 What kinds of data are requested? 

Insofar as an opportunity is provided within the website to enter personal or business data (e-mail addresses, names), users disclose these data on an explicitly voluntary basis. To the extent technically possible and reasonable, all offered services can be utilized without providing such data or by providing anonymized data or a pseudonym. However, correctly providing data, including optional data, enables us to give you personal and individualized service. 

 We adhere to the principles of data avoidance and data economy.  

 SSL encryption  

This website uses SSL encryption for reasons of security and to protect the transmission of confidential data such as requests that you send to us as the website operator. You can recognize an encrypted connection when the browser’s address line changes from “http://” to “https://” and the lock symbol appears in your browser line. 

 When SSL encryption is activated, the data you send us cannot be read by third parties. 

 Is the confidentiality of e-mail correspondence/ contact form guaranteed? 

We point out that data transmission via the Internet (including e-mail communications Mail) may be subject to security vulnerabilities. Complete protection of data against third-party access is not possible. 

 When data are collected and processed through our contact form, these data are encrypted before transmission. You are certainly also welcome to send us confidential information only by mail. 

 Cookies 

Are cookies used? 

When you visit our website, we may possibly store information on your computer in the form of cookies. Cookies are small files that are transmitted to your browser from an Internet server and stored on your computer’s hard drive. Only the Internet Protocol address is stored and no personal data are stored on a cookie. 

 If you have deactivated all cookies in your browser, a Session ID is used to identify you during each continuous visit to our website. Also in this case, no data are stored on your computer. The Session ID is deleted once your visit ends. 

 Most of the cookies used by us are “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain on your terminal device until you delete them. 

These cookies enable us to recognize your browser on your next visit.  

 You can set your browser in such a way as to be informed when cookies are placed on your computer and to only allow the placement of cookies on a case-by-case basis, to prevent the acceptance of cookies in certain cases or generally, and/or to automatically delete cookies when the browser is closed. 

 How can the use of personal data be influenced? 

Naturally, you have the sole right to decide whether and for what purposes we can use your data. For example, you have the option of subscribing to a newsletter. You can cancel this subscription at any time. Usually, a link is provided at the end of the newsletter that enables you to easily cancel the newsletter. Moreover, you alone decide whether we can use your data for purposes of advice, advertising, and market research. Also in this case, you can revoke your given consent at any time. 

 We adhere to the principles of data avoidance and data economy. We only store your personal data for as long as needed to fulfil the purposes indicated here or comply with the various retention periods prescribed by law. Once the given purpose is no longer applicable or the retention periods have expired, the corresponding data are routinely blocked or erased in accordance with the applicable laws and regulations. 

 Do you transfer my data to third parties? 

We only use personal data for internal purposes having to do with the customer relationship. We do not transfer your data to third parties without your required consent. Personal data are only collected and transmitted to government institutions and authorities that are authorized to receive this information within the scope of applicable laws or when we are required to do so by a court order. We impose an obligation of secrecy and compliance with data protection laws on all employees and service providers. 

 What security precautions have we implemented? 

We have implemented technical and organizational security precautions to protect your data against loss, destruction, manipulation, and unauthorized access. We impose an obligation of secrecy and compliance with data protection laws on all employees and service providers. 

 Whenever we collect and process personal data, the data are encrypted before transmission. This means that your data cannot be misused by third parties. Our security precautions are subject to a continuous improvement process and our data protection policies are continually revised. 

 Will this data protection policy be changed in the future? 

We will update this data protection policy as needed in response to current developments such as a revision of the German Federal Data Protection Act (new FDPA, GDPR). 

 How can I review, correct, object to or erase my data? 

Upon request, the user has the right to obtain information about his or her stored personal data free of charge (Art. 15 GDPR). The user can also request the rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR) of his or her data. Please contact us at any time if you wish to be informed of which personal data of yours we store or if you wish to have your data erased or rectified. 

 Subject to the applicable regulations, users also have the right to demand the restriction of processing (Art. 18 GDPR), object to processing (Art. 21 GDPR), and revoke given consent (Art. 7 GDPR), as well as the right to data portability (Art. 20 GDPR). Users also have the right to lodge a complaint with the competent supervisory authority (Art. 77 GDPR). Please contact us directly to exercise these rights. 

Legal basis for processing  

Art. 6 para. 1 letter a GDPR serves as the legal basis for processing data when we have obtained your consent for a certain processing purpose. When the processing of personal data is necessary for the performance of a contract with the data subject, as in the case of data processing for the purpose of delivering goods or providing a service or receiving consideration, the processing is based on Art. 6 para. 1 letter b GDPR. The same applies to data processing when that is necessary for taking steps prior to entering into a contract, such as responding to requests related to our products or services. If our company is subject to a legal obligation that necessitates the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 para. 1 letter c GDPR. 

 Finally, data processing can be based on Art. 6 para. 1 letter f GDPR. Data processing that is not covered by one of the aforementioned legal bases is based on this legal basis when the processing is necessary for the legitimate purposes of our company or a third party except when such interests are overridden by the interests or fundamental rights and freedoms of the data subject. We are particularly allowed to perform such processing because it was specifically mentioned in the recitals to the GDPR. It is said there that a legitimate interest could exist if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR). 

Integration of third-party services and content  

Our offering includes content and services from other providers. This includes maps provided by Google Maps, videos from YouTube, and graphs and images from other websites. The transmission of the IP address is a necessary prerequisite for being able to retrieve and display these data in the user’s browser. Thus, the providers (referred to hereinafter as “third-party providers”) detect the IP address of each user.  

 Although we endeavor to only use third parties that only need the IP address for the purpose of delivering content, we have no influence on whether the IP address is possibly stored. This may be done for statistical purposes, among others. If we are aware that the IP address is stored, we inform our users of this fact. 

 Other integration of third-party services and content  

It can happen that third-party content such as videos from YouTube, maps from Google maps, or RSS feeds or graphs from other websites are integrated in this website. As a result, the providers of such content (referred to hereinafter as “third-party providers”) always detect the IP addresses of users. Without the IP address, they would not be able to send the content to the browser of each user. The IP address is therefore necessary for the presentation of this content. We endeavor to only use such content from providers that only use the IP address for the purpose of delivering the content. However, we have no influence on whether third-party providers store the IP address for statistical purposes, for example. Insofar as we are aware of such use, we inform the users of this fact. 

 You can find data protection information for Google Maps directly at the corresponding bullet point and in the menu. 

Use of Google Maps 

This website uses Google Maps to display maps and generate route plans. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. 

 By using this website, you agree to the collection, processing and use by Google, one of its representatives, or third-party providers of automatically collected data and data entered by you. 

 Conditions of use for Google Maps    https://www.google.com/intl/de_de/help/terms_maps.html 

 Data protection policy of Google Maps http://www.google.de/intl/de/policies/privacy/ 

 Use of Google Analytics 

This website uses Google Analytics, a web analytics service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and make it possible to analyze your use of the website. The data about your use of this website generated by the cookie are usually transmitted to a Google server in the United States and stored there. 

However, if you activate IP anonymization on this website, your IP address is first truncated by Google in member states of the European Union or other signatory states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the United States and truncated there. Google uses this information on behalf of the operator of this website to analyze your use of the website, compile reports on website activities, and provide additional services to the website operator related to website use and Internet use. 

The IP address transmitted by your browser for purposes of Google Analytics is not commingled with other data of Google. You can prevent the storage of cookies by setting your browser software accordingly; if you do this, however, we point out that you may not be able to fully use all the functions of this website. You can also prevent the collection and transmission of data generated by the cookie in relation to your use of the website (including your IP address) to Google and the processing of these data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout. 

This website uses Google Analytics with the extension “_anonymizeIp()”. Therefore, IP addresses are only processed after being truncated to prevent the direct identifiability of persons. 

You can find additional information about Google’s data protection policy here. 

Use of YouTube 

We integrate videos of the “YouTube” platform into our website. These are offerings of the U.S. provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. If you visit a website with this plug-in, your browser establishes a connection to Google. 

You can find additional information about settings to protect your privacy here: 

https://www.google.com/intl/de/policies/privacy 

Logging of server log files  

The provider of the website automatically collects and stores information in so-called server log files. Every time the website is accessed, these access data are stored on the web server of Gemeinnützige Wohnungsbaugenossenschaft Neustadt eG, which is relevant for data protection. Depending on the access protocol used, the log file contains the following information: 

IP address of the requesting computer  

1. Date and time of the request  

1. Access method or function desired by the requesting computer  

1. Input data transmitted by the requesting computer (file name, …) 

1. Access status of the web server (transmit file, file not found, command not executed, etc.) 

1. Name of requested file  

1. URL from where the file was requested or the desired function was initiated  

The stored data are used for the purpose of identifying and tracing unauthorized access attempts and accesses to the web server. They are also used to generate anonymized statistical reports (e.g. total number of accesses per day, etc.). These data are not commingled with data from other sources. 

The basis for data processing is Art. 6 para. 1 letter b GDPR, which permits the processing of data for the purpose of performing a contract or taking steps prior to entering into a contract. 

Contact form 

If you send us requests using the contact form, your data from the contact form, including the contact data you provide there, will be stored with us for the purpose of responding to your request and answering any follow-up questions. We do not disclose this data to others without your consent.  

Visitors to our website can contact our externally appointed data protection officer for data protection questions at: 

External data protection officer: 

Datenschutz Pöllinger GmbH 
Ms. Gisela Pöllinger 
Dresdner Str. 38 
92318 Neumarkt 
Tel.: +49 9181 270 577-0 

E-mail: datenschutz@datenschutz-poellinger.de 

Web: www.datenschutz-poellinger.de 

You can find the information to be provided by us according to Art. 13 and Art. 14 GDPR here: 

Required information video general  

Required information job applicants  

Required information customers / prospective customers  

Required information suppliers  

Seitenumbruch 

https://www.billmann-event.de/agb/ 

General Terms and Conditions  

GTCs of Billmann Event GmbH for Rentals and Event Execution, Sales and Installation 

Scope

(1) These General Terms and Conditions apply exclusively in relation to enterprises, artificial persons, or special funds under public law Section 310 (1) BGB [German Civil Code].  

(2) The following terms and conditions form the basis for and are an integral part of all order relationships and transactions of Billmann Event GmbH (referred to hereinafter as “BE”) and its partners.  

(3) These GTCs apply to the exclusion of all other terms and conditions. Deviations are not recognized unless they have been confirmed in writing.  

(4) These GTCs also apply to all future contracts between the two parties without need of a renewed reference to the GTCs. 

(5) Different General Terms and Conditions of contract partners are valid only insofar as Billmann Event GmbH acknowledges them in writing. 

 

1. Conclusion of contract 

(1) Every order is based on an offer submitted by the contractor. Offers are subject to change as a general rule.  

(2) Unless otherwise agreed, offers are valid for two weeks after offer submission. 

(3) Billmann Event GmbH is only bound by an order if it has been confirmed in writing or execution has begun (commencement of preparatory measures, e.g. ordering of goods, etc.). 

(4) At the request of BE, the purchaser shall be obligated itself to confirm in writing the written confirmation of the order by BE. If the purchaser does not submit this declaration to BE within five workdays of receipt of the corresponding request, BE shall no longer be bound by the order. 

(5) If the offer or order confirmation is based on technical information of the purchaser (graphs, drawings or the like, the offer shall only be binding if the order can be executed in accordance with the technical specifications of the purchaser. If it is determined after conclusion of the contract that the order cannot be executed in accordance with the specifications of the purchaser, BE shall be entitled to rescind the contract if and insofar as the purchaser is not willing to accept the proposed substitute solution and assume any additional costs to be incurred. In case of contract rescission for which BE is not at fault, BE shall be entitled to demand payment of 15% of the net order sum by the client as liquidated damages. The purchaser shall be at liberty to prove that a lesser loss was incurred. In this case, the purchaser shall only be required to pay the proven smaller amount. Assertion of a claim to payment of a higher amount than that of the liquidated damages is not excluded. 

(6) If samples are present prior to issuance of the order, they shall be deemed to be non-binding test or inspection samples. If an order is not issued, these samples may be charged to the purchaser. The same applies to freight costs, shipping costs, or other ancillary costs. 

 

III. Delivery, scheduling and default  

(1) The scope of performance is determined by the written offer and order confirmation. Side agreements and modifications must be confirmed in writing. 

(2) Partial deliveries are authorized to a reasonable extent. 

(3) Delivery dates always represent the best possible estimate but are not generally binding. Commencement of the period of performance (dispatch of the order confirmation) and compliance with delivery and/or service deadlines are contingent on the timely and proper performance by the purchaser of the cooperation acts required of it, the provision of all documents to be provided by it, and payment of any agreed down payments. If the ordered goods are consigned to a freight forwarder, the date of consignment shall be deemed to be the date of delivery or performance. 

(4) Enclosed documents such as drawings and specifications of weights and dimensions shall only be approximate unless they are expressly labelled as obligatory. The purchaser is obligated to again review all dimensions and circumstances immediately on location and point out any deviations. 

(5) If delivery on call is agreed, the purchaser shall be obligated to accept the entire ordered delivery or service within a reasonable period of time, but not later than three months after the agreement of a call order. Any higher cost resulting from postponement or delay may be charged.  

(6) If performance is delayed by measures of force majeure such as labor disputes, strikes, lock-outs or other events in Germany and abroad for which we are not responsible, the delivery or service period shall be appropriately extended by the duration of the disruption and its after-effects. If the event of force majeure makes performance permanently impossible, we shall be entitled to rescind the contract. In that case, we shall not be responsible for the grounds of force majeure even if they arise during an already existing period of delay for which we are not at fault. Such impediments shall be notified to the customer immediately. Additional costs such as costs incurred as a result of sudden exceptions such as from the postponement of events may be charged.  

(7) We shall not be in default as a result of delays in the provision of services even if we or our vicarious agents are guilty of only slight negligence. BE shall not be in default in cases of force majeure or other circumstances that occur through no fault of our own, or other unusual circumstances.  

(8) If BE is in default, the purchaser shall be entitled to claim payment of its proven default loss. In cases of slight negligence, loss compensation shall be limited to 0.5% of the value of the full delivery for each full week of default, but in total to 5% of the value of the full delivery. 

(9) In the event of delayed performance on the part of Billmann Event GmbH, the purchaser shall be entitled to set a reasonable grace period for performance. After fruitless expiration of this grace period, it shall be entitled to rescind the contract. In the event of culpable behavior on the part of BE, the purchaser may demand compensation of damage or loss instead of performance. In cases of slight negligence, the compensation of damage or loss shall be limited in accordance with the foregoing paragraph. 

(10) If advance performance is obligatory under the concluded contract, BE shall be entitled to refuse its performance if it becomes apparent after conclusion of the contract that the claim to consideration is threatened by the inadequate performance capability to perform of the other party. This shall particularly be the case if the consideration to which we are entitled is threatened by poor financial condition or if other obstacles to performance such as export or import prohibitions, war events, breakdowns of suppliers or the like are imminent.  

 

1. Pricing 

(1) Prices are stated ex-stock in Nuremberg or Berlin and net of shipping costs and the statutory value-added tax. Price changes at short notice are expressly reserved.  

(2) Payment claims shall be due and payable without deduction upon completion of the delivery or service or provision insofar as no separate agreements have been made.  

(3) Billmann Event GmbH reserves the right to demand down payments.  

(4) Advance payment equal to 100% of the order shall be charged for the first order of new customers. 

(5) No guarantee of any kind is granted or provided for advance payments. 

(6) Shipping is at the cost of the contractor, as a general rule.  

(7) If the client is in default of payments, BE shall be entitled to rescind the contract and demand compensation of damage or loss and shall be entitled to charge interest at the average bank rates for current account overdraft facilities for the duration of the period of default. 

 

1. Copyright protection 

(1) The customer shall receive rights of use to all copyrights for a period of time limited to the term of the contract. Use beyond this time is not permitted without written consent.  

(2) Transfer to third parties is not permitted. 

 

1. Liability and warranty 

(1) The renter is liable for loss of damage during use, including fire damage, water damage, transport damage, or loss or damage in transport. 

(2) In case of loss, the renter shall be obligated to pay the reinstatement value. In case of damage, the renter shall be required to pay the reinstatement value if repair is not possible or would be uneconomical.  

(3) BE is liable for the functional condition of the rented property only at the time of transfer of risk. Liability for property damage and personal injury that could result from the use of the rented property is excluded. 

 

VII. Rent  

(1) The renter shall be required to treat the rented property with care.  

(2) The renter shall be obligated to protect the rented property against damage or loss (weather, theft or the like) and take suitable measures. 

(3) BE must be informed immediately of any defects that appear during the rental period. In this case, BE shall be given the opportunity to rectify the defect or replace it with another, equivalent rental property.  

(4) The renter shall be obligated to indemnify BE for third-party claims asserted against BE on the occasion of or in relation to the use of the rented property. The indemnity claim shall also include the costs incurred for defending against third-party claims.  

(5) The renter shall have no right of retention. 

 

VIII. Cancellation  

If the rental agreement is cancelled for any reason whatsoever, Billmann Event GmbH may demand cancellation costs without proof of loss or damage in the following amounts expressed as percentages of the order value:  

- Up to 30 days before rental start: 40% of the order value 

- Up to 14 days before rental start: 60% of the order value  

- Up to 8 days before rental start: 75% of the order value 

- Up to 5 days before rental start: 90% of the order value 

- Up to 3 days before rental start: 100% of the order value 

 

1. Concluding provisions 

(1) The law of the Federal Republic of Germany applies.  

(2) The contractual and negotiation language is German.  

(3) The place of jurisdiction and venue is Nuremberg.  

(4) If a provision of the foregoing terms and conditions is invalid, the validity of all other provisions or agreement shall not be affected. 

(5) No oral side agreements have been made. Amendments of these provisions must be made in written form. 

 

Status: January 2020